Penn State University appreciates the opportunity to present our proposal to you, the committee formed in honour of Wayne K. Newton. Your specific interest in wanting Mr. Newton’s memory honoured on a college campus is what led Penn State University to approach you with this proposal for an initiation of a bicycle project to solve the transport problem in the University Park campus.
The construction of bicycle stations across the campus and the purchase of bicycles would appropriately honour the memory of Mr. Newton, as this would enhance the quality of life and academics on campus. The money donated in the memory of Mr. Newton would allow Penn State University to provide our students with the best on-campus means of transportation possible.
The enclosed proposal outlines the details of the plan to construct bicycle stations and purchase bicycles to solve the transportation problem, as well as the timeline and budget specifics. If more information is desired, please feel free to contact Penn State University at 814-865-6357.
Thank you for giving us the opportunity to present our proposal to you. We look forward to working with you.
Technology Advisory Board Member
Table of Contents
Executive Summary. 3
Rationale and Plan. 4
Description of Services and Equipment 5
Timeline of the project 6
The project’s cost analysis. 7
Description of the organization. 8
Works Cited. 11
Pennsylvania State University’s transportation and related systems are currently facing challenges, and this has strained the movement of its students and workers within the university. Notably, the challenges faced by the institution’s transportation have been catalysed by one major factor: its size. It cannot go without notice that Penn State University State Park campus is large, and this has created a plethora of mobility and movement problems for students and other faculty members (Daggett and Richard 42). In fact, the lateness exhibited by faculty members and students in the recent years while moving from one premise to another can be attributed to the transportation problems.
To solve the problem, Penn State University has come up with several plans. First, the institution plans to increase the number of buses within its premises to be used by the students and faculty members. It is expected that this plan will facilitate the faster and quick movement from one place to another within the University. Second, the university’s administration and management have come up with a plan of making the break between classes longer than normal (Daggett and Richard 43). The insinuation is that the students will have sufficient time shifting from one class to another given the long distances between the classes. The plan will also be beneficial to teachers and other faculty members who would have the need of shifting from one class to another to facilitate the learning process for the students. Apart from the institution’s plans in place, there are other plans that would hasten the eradication of the transportation problem that the university faces. Without a doubt, making bicycle stations around the campus would help eradicate the problem. This plan would be accompanied by the need to make the streets of the campus bicycle friendly. The implication of establishing the bicycle stations is that they will facilitate as well as allow students and faculty members of the institution to use the bicycles harboured in the stations for free. However, it is expected that the use of the bicycles will be accompanied by a set of policies to enhance the success of the project. For instance, although the students and faculty members will have the opportunity of using the bicycles for free, they will be required to return them in three hours after borrowing to any of the established bicycle stations. Arguably, the project will be one of the easiest and cheapest ways of solving the transportation problem faced by the university. Furthermore, the project will have numerous advantages. First, it will play an integral role in the promotion of biking within the campus. Second, the project is expected to make travelling around the campus fast, cheap, and fun for both the students and faculty members. There are important facts to know about the project:
- The total cost of the project will be $ 100,000.
- The total cost includes the purchase of bicycles, the construction and establishment of bicycle stations, as well as the manpower to facilitate the maintenance of the bicycles and stations.
- The proposed timeline in this proposal is temporary. That is to say, it will continuously be changed and evaluated as the project progresses.
The completion of this project will be an honour to the deceased Wayne K. Newton. Besides, it will capitalise on the funds amounting to $100,000 dollars left behind by the deceased, an alumnus of the University to facilitate a program that will have long-term benefits for the students and faculty members.
Transportation is not only an issue or problem in Pennsylvania State University but also in several other universities worldwide (Daggett and Richard 42). The large size of several recognised universities worldwide cannot be compromised. This is supported by the fact that such universities have several infrastructural facilities within their premises. Lecture halls and offices are often far from one another, and this has been the major challenge faced by students and faculty members in most modernised and recognised tertiary institutions. Apparently, students are forced to walk long distance when shifting from one class to another. On the other hand, faculty members are also strained by lateness when shifting from one office to another within the premises of such institutions.
With a focus on Pennsylvania State University, it is one of the largest and most prestigious in the US, and it is a home of over 40,000 students. The objective of the university’s management and administration is to see their students achieve success and excellence both while in the institution and their future lives and experiences. A good number of the members of State College Community are aware of the presence of Pennsylvania State University, and this is owed to the excellent and industrious students who have been part of the institution both in the present and past. The institution’s management after an evaluation of the challenges faced by its students and faculty members has come up with plans to solve the transportation problems and challenges faced (Daggett and Richard 44). This will help honour the deceased alumnus of the institution Wayne K. Newton, who left behind $100,000 to facilitate the initiation of a project that would be of great benefit to students and faculty members. It is also expected that the project will play an integral role in fulfilling the wishes of the late Newton’s family including Mary C. Newton who is his widow, and Phig E. Newton who is his son.
The current transport situation in Pennsylvania State University is worrisome, with the road networks unattractive and unfriendly for either motor vehicle or bicycle use. Apparently, there are few motor vehicles to facilitate movement within the institution’s premises, and for the available motor vehicles, the cost is high, and this has frequently driven away the student community. It is irrefutable that the donation from the deceased Wayne K. Newton, the support of his family, and that of the institution’s management could help bring an end to the transportation problems experienced at Pennsylvania State University. It is also expected that the solution of the transportation problem while capitalising on the deceased Newton’s donation will provide a better learning environment for the students.
Rationale and Plan
The purpose of this proposal is to help solve the transportation problems and issues faced by the students and faculty members of Pennsylvania University. Its status as one of the most recognised and largest universities providing educational services to over 40,000 students makes it the centre of focus when it comes to development-related issues (Bechtel-Wherry et al 11). Thus, there is a need to push for the solution of all the challenges and problems that are barriers to the achievement of its objectives and goals. However, the stride towards the achievement of its objectives falls short in one area, and this is the constant transportation problems facing the faculty members and students. A detailed analysis of this proposal’s rationale concentrates on a description of services and equipment to be essential in the completion of the project, the timeline of the project, the cost analysis of the project, as well as a detailed description of the organization.
Description of Services and Equipment
The road networks that will be influential in the establishment and construction of bicycle stations are found in every corner of the campus, and the construction was during the inception of Pennsylvania State University. There is a feeling that the universities transportation has been derailed by the poor condition of the roads within the university’s premises, and this is owed to the fact that their maintenance has been minimal since their construction back in the years. Apparently, almost the entire community use the university’s roads when accessing various parts and regions within the campus. Lecturers, a few students, and other faculty members have motor vehicles that greatly depend on the roads for faster and easier movement from one place to another. Notably, a good percentage of the institution’s student community also capitalise on the roads for movement especially when shifting from one lecture session to another. The drastic change and evolution that the world is undergoing presently demands that there should be an embrace of modern facilities, and this is besides the improvement of ancient or old facilities as embraced by institutions such as Pennsylvania States University. Thus, the project in place to solve the challenge of transportation would an excellent platform for the improvement of the road networks and other transport-related facilities within the learning institution. It cannot be doubted that an improvement of the same will help enhance the achievement of the university’s mission, vision, and objectives.
The rolling out of the project depends on how and what facilities will be availed. As mentioned earlier, one of the fastest and cheapest ways of solving the transportation problem is the use of bicycles to facilitate movement of students and staff members from one place to another within the University. In achieving this objective, there are specific equipment that are prerequisites. To begin with, Penn State University has decided to purchase bicycles that will be kept in various bicycle stations within the university. Though there have been bicycles used within the university, the ones that will be purchased will be under the ownership of Penn State University. They will be borrowed by students who will be required to return them to any bicycle station within three hours after the time of borrowing. A part of the $100,000 for the investment will facilitate the purchase of tools that will help in the maintenance of the bicycles. The tools will be availed in each bicycle station, and this is likely to enhance the maintenance of the entire project. In a bid to solve the transportation problem at Penn State University, the administration will purchase more buses. This is an insinuation that the current number of buses used for transport within the institution is low and cannot support the large student population of over 40,000. However, the high costs that will accompany the project will limit the number of buses to be purchased.
The modern generation has seen a domination of technology in almost every sector. Apparently, the success of any project today relies on the level of technology embraced. Similarly, the stride to solving transportation challenges in Penn State through the use of bicycles will involve the use of technology. Every bicycle station will be under the guidance and control of an employee of the university. Each employee in every bicycle station will have an office equipped with a computer that will facilitate the registration of the students when borrowing the bike, and the signing off of the students when returning the bikes. Conversely, technological devices will be installed on every bicycle, and these will help every user detect the expiry of time allocated for the use of a bicycle. It is expected that each bicycle will be returned to any bicycle after three hours of use. Since forgetfulness is part and parcel of human beings, the alarm-like technological device will alert each student on the expiry of the time allocated for the use of each bicycle. The project will also see the purchase of tracking devices that will be installed in every bicycle, and this will eradicate any possibilities of theft among the users who, in this case, will be students. It is important that the installation of every technological aspect or idea be overseen by technological experts, and the funds to support all these will be within the frame of the total donated amount.
It is proposed that a portion of the money from the original $100,000 of course plus an additional amount that is expected from the university’s administration, be set aside or saved to facilitate the running of the project in future. First, the saved amount will in the future play an integral role in the purchase of new bicycles to replace old ones. It should not be forgotten that the purchased bicycles have a period of use after which they will not be reliable; hence, there will be a need for replacement. Second, setting aside a percentage of the funds channelled towards the project will in the future help in the recruitment as well as the replacement of experts and employees to oversee the project. Third, saving some funds will be beneficial in future as the funds will facilitate the construction of more bicycle stations to counteract the ever-increasing number of students in Pennsylvania University. Fourth, wear and tear on the roads cannot be pushed aside; hence, some funds should be set aside to enable the future repair and maintenance of roads that will be used by students and faculty members when moving from place to place within the university. Moreover, the provision of salaries and remuneration for experts and employees overseeing the project is a long-term aspect. Thus, the saving of money to facilitate the same in future is crucial.
Timeline of the project
The urgency of the project demands its initiation as soon as possible. Like any other project, there is a specific duration over which the project should be completed. The proposed timeline for the construction of bicycle stations in Penn State University, the purchase of bicycles, and the entire project is as follows. Nevertheless, the proposed dates are tentative and may be subject to change depending on various factors.
Discussion and approval of the project
This is expected to see the construction of bicycle stations in Penn State University, as well as the purchase of bicycles to be used by students and faculty members of the institution when moving from one place to another within the institution’s premises.
Provide notifications to the university community about the closure and inaccessibility of specific areas in the university. This would make them aware of possible interferences and thus calming protests or demonstrations that may arise.
Construct 25 ultra-modern bicycle stations within the university. The stations will be equipped with computers after completion.
Recruit experts and employees who will oversee the entire project, including the provision of maintenance services.
Purchase and deliver 20 bicycles to each bicycle station.
Ensure each bicycle is registered with the employee responsible for overseeing the on-goings in every bicycle station.
March 2, 2016
Finish the installation of alarm and tracking devices on each bicycle
March 5, 2016
Initiate the program
The project’s cost analysis
It is important that the financial budget that will facilitate the completion of any project be examined and discussed. Similarly, this section aims at discussing the financial budget that Pennsylvania State University will use to facilitate the completion of the bicycle project. A detailed summary of the total cost of the project and related vital information is as follows.
Bicycles $100 each x 500 = $5000.00
Computers (each station) $ 700 each x 25 = $17,500.00
Alarm-like devices $ 70 x 500 = $35000.00
Software $1,000 per computer X 50 = $5,000.00
Tracking Devices $50 per bike x 500 = $25000
TOTAL = $87,500.00
Labour for construction and installation = $5,000.00
Maintenance and Salaries for employees = $7,500.00
GRAND TOTAL= $100,000.00
Description of the organization
The entire project focuses on the betterment of the learning conditions and environment at Pennsylvania State University; hence, understanding and having more background information about the institution would be vital for this proposal. The university is commonly referred to as Penn State, and it is one of the major public universities in the state of Pennsylvania. It should also be remembered that to enhance the distribution of services and accessibility, the University has various facilities as well as some of its campuses throughout the state of Pennsylvania. The inception of the university was in 1855 when it started as an institution with three missions: provision of education, provision of research platforms and facilities, and platforms for public service. The university provides undergraduate, graduate, and professional studies to its students. Besides, there are continuing studies provided though the number of students enrolled for such is very low. With the invention of technology, the university has capitalised on online learning to facilitate the provision of education to its learners, and this has also given the instructors and teachers in delivering their services. Apart from online learning, the University also uses a one-on-one teaching method that gives the learners the opportunity of meeting their teachers physically (Bechtel-Wherry et al 10). Some of the university’s campuses include the University Park Campus, Penn State Law school campus, Dickinson Law, and the College of Medicine. Also, the university has 19 other commonwealth campuses, and this excludes five special-mission campuses found across the state of Pennsylvania. The institution is recognised for its efforts and contribution towards the provision of quality education. Annually, the institution’s University Park campus enrols over 40,000 students, and this includes graduate and undergraduate students (Bechtel-Wherry et al 11).
Why the donation and project will be beneficial to the University
Irrefutably, Penn State University is ranked among the top 10 best institutions of higher learning in the United States. It is also considered a world-class university, and this supports the strong connection and tie to the State College community. With the donation given by the Newton family, it is expected that several bicycles will be purchased and approximately 25 bicycle stations established within the University Park Campus. The insinuation is that students and faculty members will benefit from the donation and its resultant project. This will provide better learning and social environments for the students and faculty members, and their chances of being successful will be enhanced. It is also expected that the benefits of Newton family donation will not only benefit the University Park campus but the entire community. A successful completion of the proposed project will be a way of achieving the deceased Newton’s dream of coming up with a project that would have a long-term benefit to both the students and faculty members.
Total number of bicycles that will be purchased = 25 stations x 20 each
= 500 bicycles
Time for using each bicycle = 3 hours
Benefits of bicycle and how it could promote healthy living around campus
- It is a cheap means of transport especially over short distance as compared to the use of a car. The latter is expensive as it involves car payments, gas, oil, maintenance, repairs, licences, and many others.
- Bikes are as fast as cars especially on short trips. In this case, the speed of cars within the campus may face challenges such as congestions and poor road conditions. Although a bicycle would take a few extra minutes while travelling over a short distance within the campus, its use would be efficient.
- The bicycle is safer than other means of transportation such as a car. This is attributed to the fact that when used by students, they will rarely experience injuries or accidents when cycling.
- Bicycles do not have negative impacts on the environment. Unlike cars, bicycles do not cause air pollution that would later on compromise human health.
- Using a bicycle is an automatic way of doing exercise. This will help keep students in shape and do away with any possible health risks associated with sedentary lifestyles. This is owed to the fact that riding a bicycle helps burn calories.
Briefly, it should be noted with a lot of concern that Pennsylvania State University’s transportation and related systems are currently facing challenges, and this has strained the movement of its students and workers within the university. Notably, the challenges faced by the institution’s transportation have been catalysed by one major factor, which is the size. It cannot go without notice that Penn State University State Park campus is large, and this has created a plethora of mobility and movement problems for students and other faculty members. However, by accepting the donation of the deceased Wayne K. Newton, and coming up with a bicycle project, the transportation problem facing the university’s community is likely to be unheard of in the near future. Once constructed, the bicycle stations will facilitate as well as allow students and faculty members of the institution to use the bicycles harboured in the stations for free when moving from place to place within the University Park campus. However, it is expected that the use of the bicycles will be accompanied by a set of policies to enhance the success of the project. For instance, although the students and faculty members will have the opportunity of using the bicycles for free, they will be required to return them in three hours after borrowing to any of the established bicycle stations. Arguably, the project will be one of the easiest and cheapest ways of solving the transportation problem faced by the university. Furthermore, the project will have numerous advantages. For instance, it is expected that the roll-out of the project will play an integral role in the promotion of biking within the campus, and this has been the desire of most students. On the other hand, it is expected that the project will make travelling around the campus fast, cheap, and fun for both the students and faculty members. Once complete, the university’s administration expects to see a significant change in the lateness experienced by students especially when shifting from one lecture session to another. It is also believed that the proposal will be an honour to the deceased Wayne K. Newton as it will provide a long-term solution to the transport problems faced by the students and faculty members of Pennsylvania State University.
Bechtel-Wherry, Lori J, and Kenneth Womack. Penn State Altoona. Charleston, SC: Arcadia Pub, 2009. Print.
Daggett, John, and Richard Gutkowski. “University transportation survey: Transportation in university communities.” Transportation Research Record: Journal of the Transportation Research Board 1835 (2003): 42-49.