Most organizations have encountered failure in project management plans. Several reasons exist to explain why they fail. One of these reasons is lack of visibility. Before initiating any project, the relevant management team should gather enough information, and each member should take his/her responsibility. Misapprehensions between the management personnel often resulted in failure. Another reason why a project plan may fail is due to unclear project objectives. Many companies initiate plans that have no clear purpose, leading to mismanagement and overworking the employees. Lastly, lack of clear information on resources available can lead to project failure. Sometimes, managers may overlook the project, and fail to make priorities, thinking that the company has enough resources to cover the project.
Project managers and sponsors are crucial in ensuring that the project is completed at the stipulated time. The project manager’s roles include appointing team leaders and other major project roles, such as procurement manager, quality manager, and communication manager (Westland, 2007, p. 44). The project sponsor’s role is to guarantee that the project has achieved its primary objectives by providing the necessary support. He/she also ensures that risks are managed to avoid failure of the project.
The key steps in carrying out a project planning process for the current as well as past projects include:
- Work breakdown organization
- Authorization of work plan
- Production schedule
- Detailed schedule
- Management cost and control system (MCCS) budget
According to Kerzner, a subdivided work description (SWD) offers an explanation of how work should be planned and performed (p. 547). The project manager usually utilizes SWD to ensure that the project is broken into manageable parts that can be supervised by the line managers at the lower levels. In this case, the project has a prospect to succeed in the future.
Kerzner, H. (2013). Project management: A systems approach to planning, scheduling, and controlling. Hoboken, New Jersey: John Wiley & Sons, Inc.
Westland, J. (2007). The project management lifecycle: A complete step-by-step methodology for initiating, planning, executing and closing a project successfully. London: Kogan Page.