Sample Capstone Project Paper on Project Management

There are several reasons for project failure and all failed projects will have their individual set of problems. At times, it is a single trigger incident that results to failure, but normally, it is a multifaceted and related set of problems that merge and collectively result in breakdown. Normally, these problems are categorized into things the team did effectively and those they did not do. In a world which is perfect, every project would be prompt and within financial plan. However, in reality it is common for projects to be unsuccessful even with the budget and the plan met. There are various reasons why projects become unsuccessful and they can be endless.

One of the reasons is the scope and this is everything that the team is going to undertake and on the other hand, not going to do. Once the project leader has figured out precisely what the project work is, most of them do not freeze it and protect it from unexpected changes. This results to missing of their goal and therefore making both the management and client discontented.

The other reason is concerns the allocation of resources where there are little resources working on too many projects concurrently. In tandem with that, managers seem not to understand where their resources are allocated. Members of the team are left with the responsibility to work organize themselves on what projects they are supposed to work on and when.

Poor communications can also be a reason behind an unsuccessful project. Majority of team members can only recognize the project leader by his or her communications. Members will know their project manager by how their voices come across over the phone or mainly through their well-written emails. If the leader of a project is not a good communicator, there could be disorder and confusion.

Unrealistic estimates can also have detrimental effects on a particular project. Estimates are merely guess work by team members who are striving to determine the duration of duties on the basis of how long it took them in the last project. This may become completely accurate or may be entirely incorrect.  If this estimates are incorrect, they lead to a defected schedule and more risk. Projects also become unsuccessful due to lack of proper risk management plan. Each project has uncertainty and it is therefore the project manager’s duty to proactively foresee things that may perhaps go wrong. Once the threats are identified, the manager and the team may agree on how to alleviate those specific risks once they occur.

Projects can be unsuccessful if they are not managed appropriately with a solid plan in place. Mishaps do happen and this is the time when the manager should identify a warning sign and take appropriate action. Managers should understand the distinction between symptoms and predicaments and be able to spot indicators of project failure. Managers can also use their personal skills of communication, conflict management, and diplomacy to take counteractive action. While supervising a project, the project head must examine activities from various sources and routes. Complacency can simply set in and this may cause the monitoring process to collapse. This is the reason why the project leader must remain in control of a project and have knowledge of any action which poses a threat of project failure. Members of executive should demonstrate leadership by spending more time on planning and setting goals before initiating the project. Project managers should be bold enough to provide criticism when executives’ anticipations are impractical.