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Sample coursework Paper on RFP

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Sample coursework Paper on RFP

RFP

Part A

            A request for proposal is a form of bidding whereby an organization reveals its interest to fund for a specific program. Other organizations can then place their orders to oversee and execute the project to completion. In essence, the RFP delineates the bidding procedure, terms, and conditions of the agreement, and spells out how the designing and submission of the bids will be carried out (Eisner, 2011). Notably, RFP is an open program that is made available to a wide array of potential bidders in a bid to create fair competition among companies searching for work. Just like any other official reports, a RFP has essential elements that define it. These elements include critical parts such as background information that describes at least all inherent characteristics involving the subject matter, time schedule and a complete budget among other vital components. The provided RFP template is a perfect example of a request for proposal because of the fact that it contains all essential parts. Time is a crucial part and the template covers this part as well as budget, which is also a significant part of a request for proposal (Porter-Roth, 2001).

Part B

            The request for proposal template provided a mentioned early is well prepared because it spells out the entire imperative parts of a RFP. The proposal is well structured and it covers all the details of key participants of that binds the involved parties to the contract. The proposal elucidates clearly about the nature of the project requested and it is more informative in terms of detailed parts that bidders will be able to make informed decisions. In addition, the proposal lays bare the information about the nature of the organization issuing the request for proposal. Precisely, almost all the factors that are bound to influence decisions by bidders are available, a fact that makes the proposal look more credible and appealing to the vendors (Eisner, 2011). Despite these strengths, the RFP template has its weakness such as; it does not explain whether the project will required extra time or money as well as include extra work should a bidder secure a chance to execute the project. The time limit and performance clauses are not extensively covered despite the fact that they are mentioned, which to some bidders, this might be a limiting factor towards making their orders for the project (Eisner, 2011). Additionally, the proposal does not explicate clearly notable the ecological conditions such as regulations will be involved in the execution of the project. T he document can be improved through a thorough expansion and illustration of the key parts of the proposal to make it appear more credible and transparent.

Part C

            The RFP is a crucial tool for businesses. As such, its preparation must be undertaken with outmost care by adhering to all the essential components that its process entails. Essentially, the RFP process involves six crucial steps (Porter-Roth, 2001). Number one is research in a bid to identify the needs and requirements. Secondly, make a decision on the distribution tactic, provide proper information to the potential vendors, generate a practical timeline, decide on the proposal format, and lastly, settle on the evaluation criteria. In summary, the sample report provides a cohesive and credible format for a RFP by spelling out the essential parts of the report. A report should clearly state all the facts including the project’s scope, timeline, and the budget (Eisner, 2011). 

 

 

 

References

Eisner, H. (2011). Essentials of Project and Systems Engineering Management. New York: John Wiley & Sons.

Porter-Roth, B. (2001). Request for proposal: a guide to effective RFP development. Boston: Addison-Wesley.

 

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