Sample Research Paper on Final Paper

Mission and culture of the school

The school is dedicated to providing the best leadership dynamics for its students. The various racial and ethnic dynamics embraced by the institutions is testimony to the school’s objective. By embracing transparency and accountability, the school has greatly fostered a culture of honesty and responsibility within its various administrative and non-administrative ranks. The scope of this predisposition has allowed the students and staff to embrace responsible networking and participation within various objectives in and outside the school.

Funding: You must cut your Student Affairs budget by 10% (across all funding areas).

Funding is a serious issue affecting student affairs

Statement of problem 

Student affairs call for massive funding and strong budgeting procedures for effective service delivery. To improve services, professional competence is required including outsourcing. In most academic institutions, the onus of handling these responsibilities lies with the Chief Students Affairs Officer. However, it is evident that in many circumstances, the entire objective of funding, outsourcing, and professional competence are abused, and the question is always asked, what could be done to avert the organizational crisis

Discussion

Managing students’ affairs is sometimes complex; it is in such a situation that Chief Students Affairs Officer is required to give direction. The major problem has always been associated with funds. The Chief Student Affairs Officer is required to develop a qualified budget that would not infringe on students’ well being. In this case, the involved officer has a duty to ascertain that all expenditures are dealt with, and that other monetary issues such as students’ health, accommodation – including feeding – have been taken care of. The various economic dynamics in this scenario would be handled. What this entails is a proper integration of diverse departmental budgets that correlate with students’ affairs. Thus, concerning managing budget allocation, the Chief Student Affairs Officer would be required to examine the areas that require budget cuts and those areas that are underfunded. In the sports department,2% would cut to boost administrative activities, the officer will reduce budget and boost health, accommodation, and food, while the entertainment department funds will face 6% cut  to cater for medical expenses and security. It is thus important to equate the number of students against the ratio of available resources (Kirby, 2003).

Each of these departments could operate within a predetermined budget. Transport would face 2%cut and this would be injected into food. Having well-established funding procedures is of importance; the CSAO needs to have a deeper understanding of budgeting dynamics, the rationale being that this would allow him or her to manage the various departments professionally. Since each department has its unique funding requirements, developing a workable budget would provide the right platform to fund each division without affecting others. The CSAO is thus required to have a pre-budget for each department and a record of students accessing department in order to develop a workable budget.

Student affairs are quite complicated and require careful handling. Thus, the problem of funding can be solved if the CSAO could employ the available resources to lessen the budget burden. Other measures that could be exploited touch on encouraging the students not to be involved in wastage activities, that is, each department would be managed independently and the outcome would be gauged against the allocated funds. Since the budgets are allocated to all activities outside class, the officer is thus expected to evaluate the core requirements of all identified departments, including the existing and anticipated future student population. The purpose of this approach is to provide a system of determining how the available resources are to be shared. On the same capacity, this would ascertain that no department is funded more while depriving others. Thus, such units as student welfare, sports, accommodation, health, and security would be given significant consideration, more than luxury-oriented units such as entertainment and city tours and parties.

Financial activities require open and transparent handling; in this situation, the students would be allowed to echo their concerns concerning the departments that are underfunded and that are of less significance to their academic experience, the purpose being to give them a chance to participate in the way the various non-class divisions are managed and funded. It is instrumental to argue that the officer would have a simpler approach through this integration. By comparing the needs of each division against the student population, it would be easier to deploy the adequate funds to each segment. Due to the unique needs of each student, it would be proper to integrate various economic measures in a way that each student would have a strong and profound schooling experience. Note that funding challenges have seen many academic institutions running poorly funded student programs that affect students adversely; it is on this ground that adequate budgeting and planning measures need to be employed to cater for the student welfare. According to various investigations, majority of financial failures are because of poor budgeting or lack of it, while lacking definite monetary priorities is another aspect that affects the scope of funding. Thus, if the budget allocation would be slashed by 10%, the student officer would be required to define which areas the 10% would be channeled through; the objective would be to ascertain that each approved allotment is channeled within the specified conduits, and is exploited for the purpose thereof. According to financial experts, a good monetary plan is essential in running any organization effectively. In this regard, student wellbeing, along with the available funds and identifying the appropriate distribution measures, would be handy. The result of such arrangement would ascertain that:

  • All departments have their budgets on time for approval
  • No departmental overheads would be funded if unnecessary
  • Essential departments would be provided with higher budgets
  • Departmental deficits would be covered within rolling or recurring allocations

Such insights would greatly help in averting monetary crises within the academic establishments. The nature of each department is unique from each other; hence, monetary requirements are as well dynamic.

Each organization has its unique managerial style that it embraces. The significance of managerial style is to instill values that reflect the company or organizations objectives. In this manner, the CSAO employs transformative style, the advantages of this style is that it allows the individuals to give out their best without following rigid procedures or protocols to solve emerging problems. For the time the officer has been with the institution, the approach has seen the entire student affairs being transformed from being money based entity to student issues based establishment (Barringer, et al, 2012).

Professional Competencie

Organizational management is of great value to any organization, the CSAO needs to be familiar with the various structural attributes that can enhance overall student and staff participation. Due to the unique needs that can be influenced by unforeseen circumstances, including cultural aspects, the involved officer has a duty to train and provide directional guidance to all involved parties. The CSAO needs to develop an internal program to provide training to all departmental staff. The program would cover different PR approaches, customer services, and etiquette protocols.

For the program to be successful, elemental cultural features would be incorporated. The professional competence is pertinent to the manner in which the various departments are allocated non-academic funds. The professional concept would in this case involve learning how to serve without bias. As well, this would allow the involved departments to have in place measures that would encourage monetary transparency. Such measures would include accounting personnel, procurement heads, as well as internal and external auditors mandated with the various monetary monitoring chores. As a result, it would be easier to implement other measures such as team participation or inter-departmental cooperation. Concerning the monetary matters, the concerned teams would be given specific training such as leadership and ethical courses, the aim being to reinforce culturally relevant professional competence.

With the emerging trends in organizational structures, the CSAO needs to incorporate other diverse managerial structures that would ascertain the scope of allotting funds as well as managing the involved departments is based on cultural diversity. This would ascertain all participants are adequately represented. Having diversified managerial aspects would see to it that the officer have  a well outline course of action ,entailing the necessary procedures to be employed in all financial and managerial obligations as stipulated for each department. Having such measures in place would allow the officer to delegate and initiate groups that would be mandated with running all department units effectively.

Likewise developing an inclusive scheme to train all players would be an added advantage, the scheme would ascertain the participating students including departmental staff are trained on how to manage funds effectively including the suitable organizational procedures. These measures include developing monetary forecasts, financial planning, and strategizing. Other training dynamics would cover training them on the need to cultivate teamwork as well as personal understanding of various financial planning concepts. These factors would cause trickle effect and this would benefit all students including the institutions staff.

Other factors to consider are decentralizing the departmental management, the objective is to give the students more say in the way funds are utilized, and the manner individual departmental heads handle diverse monetary issues. Handling an organization with broad and diverse ethnicity is sometimes problematic, it is therefore essential to integrate the aspects of professionalism with ethnic composition at hand. This would see to it that there is a balanced representation of all scholars including the staff. The purpose of designing and deploying the training objectives allows the institutions non-inclusive environment for staff and students to prosper. When the division or departmental heads are trained including their entire staff, management, and handling of departmental funds becomes easier. In addition, this fosters accountancy and transparency. In the same manner, it allows the progression of positive public relations. The dynamics involved are required to be developed with the aim of integrating all participants in the program. When the dynamics of professional competencies are examined, it would be proper for the CSAO to consider establishing measures

Supportive measures would be equally introduced as a way to entice staff and students to be more participative in all matters regarding the management of all non-academic units. Due to the growing needs for transparency, employing professionalism would add weight to the entire funds allotment and management landscape. What this illustrates is that the officer mandated with students wellbeing must be highly informed with a strong grasp of diverse activities that can be employed to put check measures on activities that can result in bias or wastage of resources. In this manner, it needs to be noted that the various organizational structures requires to be implemented. Such attributes would allow proper integration of services as well as procurement of products required by students and the staff.

Thus, in the same manner professionalism within departments would ascertain students and staff have healthy ties, and this would ascertain growth among students including nurturing progressive ties within inter college departments. It is thus pertinent to develop professionalism spectrum within such departments as Housing, Dining, Call Center, Financial Aid, Admissions, Health Services, as well as Counseling Services., since these are some of the departments highly utilized by students. The advantages of training the staff and students on the matters regarding to transparent financial management is healthy. The other objective regards giving all departmental heads specific courses regarding handling financial matters openly. Diverse studies shave established that informed monetary practices are healthy for the growth and development of units within any organization (Timmons, et al, 2008). In this case the officer would be required to support all informed measures geared towards establishing links among the staff and students, which are essential in reinforcing the manner funds are shared and managed. Similarly, propagating proper financial monitoring policies

 Outsourcing

Within the departments, outsourcing would be of great significance to all. Departmental expenses are often high and challenging to monitor, the various overheads have been identified to be overbearing and hard to manage. To overcome such incidences it would be instrumental for the officer to identify the various departments requiring outsourcing, the general scope is to reduce various expenses which can be controlled where services or products are acquire or provided by a third party (Stokes, et al,2006).

The purpose of outsourcing dining services is to cut on the overhead expenses associated with the department. The funds saved would be shared among other departments an unequal level, each department is unique. In this regard, it will be important to gauge the outsourced divisions if they have direct impact on the academic experience of the students. It is thus essential to outsource departments as Housing, Dining, Call Center (Financial Aid, Admissions), Health Services, or Counseling Services. For instance, outsourcing dining would help cut costs since the contracted company would cover all overhead expenses. Likewise, this would help in consolidating funds within others departments, if by slashing 10% of all departments is found to be adding value to other departments, the same would be applicable where outside companies are given the right to provide dining services to students at discounted rates. This would save the institution a great deal of misused funds, mishandled properties including the abusive services. When the dining services are outsourced this would ascertain each student is careful with manner he or she handles the dining payments.

The institution requires extra funds to run it various non-academic divisions, the officer would be required to contract a reliable agency for outsourcing purposes. The identified company would be required to provide dining services at a lower and discounted cost. From financial perspective, this approach would ascertain the concerned department have well regulated parameters that monitors the outsourced department is handled effectively. Similarly, it would be healthy for the students since; the outsourced department would provide utmost quality services within manageable levels without incurring extra expenses. Compared external dining and outsourced dining, it can be construed that this approach is more appropriate.

Since the officer has been mandated to outsource some of the departments, the decision to outsource dining services can be awesome. However, the decision can have significant impact on the entire scope of the departments, it can affect some member staff negatively, and the same can be experienced by the students. The best approach is to execute this decision after laying down the right procedures as well as carrying out decisive consultancy among the staff and students. The objective of such undertaking is to develop clear transition strategies. The advantage of outsourcing dining services would entail outsourcing non-core programs to spend more resources on essential departments. This would allow the officer to streamline core non-class activities. In addition, it will make the management of funds simpler and flexible. Likewise, the objective will help the officer to solve a number of various management problems. The significant of outsourcing the dining services will see the establishment save time, operating costs, training expenditures, as well as work force. It is thus important for the CSAO to embrace the scope since it well work for the majority well being. To have effective dining services, the establishment would like to stay ahead of other similar organizations, to add efficiency, the officer would thus be compelled to focus on key competencies and make use of the available resources after the dining services have been outsourced. Outsourcing experiences have been found to be productive and that is why it is important for the cause to be considered.

Nevertheless, it would be important to consider the effects outsourcing would have on the institution. Some of the disadvantages include; challenges of managing the service providers, renewing of outsourcing contract due to increased costs, taxation dilemmas including misunderstandings of the agreement and lack of adequate communication or more delayed services and poor quality of provided services (Barrow, et al,2012). Due to the challenges associated with funding it would be important for the CSAO officer to liaise with the staff and students before considering outsourcing.

The value of consulting is to establish a line of trust and open communication incase the intended changes deems ineffective. Every institution is established on definite legal pillars that guide the manner its operations are executed on daily basis (Londstroom, et al, 2005). Concerning this institution, there are legal aspects that determine the manner students well being are handled including the provision of internal and external services that are not academic oriented. To avoid any issues that could arouse legal tussles between the institution, staff and the students, the CSAO need to have thorough understanding of various clauses that governs the institution. This applies even in the way the officer nominates, approves, or delegates diverse duties to either students or other staffs. It is important to avoid legal tussles since they are often costly. The other factor is where the CSAO invites third parties to participate in the direct provision of services such as dining services. Entering into any contract is governed by various factors, some which are bound by state laws as well as the institutions governing laws, it is thus proper to understand that there some instances where legal actions are required to effect some changes, such as entering into contract with third parties would require legal consent supported by the institutions written consent. The procedures are intended to safeguard the staff, students including the institution from any fraudulent activities.

Conclusion

Managing students affairs calls for a sober and informed mind, The CSAO requires being an individual who has a high sense of observation and is not easily influenced by petty incidences. Since the school has diverse departments that require to be funded, it is thus important for officer to identify which departments require to be trimmed and which needs more funds. It would also be important to realize the value of employing the services of professionals in streamlining the management of various departments. The significance of such a measure is to add value to the services and enhance the quality of service delivery. This explains why outsourcing could be of great value in boosting quality and service delivery among the departments. Considering that the academic establishment is made up of diverse nationalities or ethnic backgrounds, cultivating professional competence in service delivery is of immense value; the scope concerning this scenario ascertains that the allocation of funds is executed effectively, and the desired results are realized. Hence, there is the need to have a good CSAO who understands diverse leadership styles; managing student affairs calls for a high degree of integrity and sincerity, and this would be of great value in the fight against favoritism and corruption among student and staff among the various departments (Mercia, 2012). The style has been found to empower students include the employees within the various departments concerned with student affairs.

Compared to other academic disciplines, the student affairs department enjoys seamless freedom since the staff and the participating students have a room to share and learn from each other. The manner aspect is implemented is based on the individual willingness to participate in team or group affairs when handling the department issues. Due to the concept thereof, it can be argued that the officer encourages this style since it does not disrupt the department’s organizational structures including the mode of delegation. The managerial style rewards both individual talents including teamwork. Considering the ethnic ratio of students and staff, the method is highly effective. Various studies have recognized that transformative style is interactive and it sustains both individual talents including teamwork, due to such observation, it cultivates a healthy relationship among the employees and teams involved within the managerial levels.

 

References

Barringer, B. &Ireland, R, (2012) Entrepreneurship. London: Pearson.

Barrow, C., Barrow, P. & Brown, R. (2012) The Business Plan. London: Kogan

Kao, R. (1997) An Entrepreneurial Approach. London: Prentice Hall.

Kirby, D. (2003) Entrepreneurship, Maidenhead: McGraw Hill.

Londstroom, A. & Stevenson, L.(2005) Entrepreneurship Policy. London: Springer

Mercia, C. (2012) Business Dynamics.NY: Wiley.

Stokes, D. & Wilson, N.(2006) Small Business Management .London: Thomson

Timmons, J. & Spinelli, S., (2008) New Venture Creation, Maidenhead: McGraw .