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Sample Coursework Paper on Communication Plan

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Sample Coursework Paper on Communication Plan

The following communication plan is for renovating a bowling alley project located at Penn 44 2241 SW 44th St in Oklahoma City, OK3119. The plan outlines the major meetings that will be held during the renovation period. The renovation exercise is expected to last for between 8 months and 12 months. During this period, the operation hours will be between 10 a.m. and 10 p.m. for Sundays through Thursdays, and between 10 a.m. and 2 p.m. for Fridays and Saturdays.

 

VERBAL COMMUNICATION

WHAT

WHEN

WHERE

OWNER

ATTENDEES

Introductory Meeting

Wednesday, March 1, 2017

10:00 a.m. – 12:30 p.m.

Penn 44 (Oklahoma City)

Project Owners

Project owners, project’s management team, all technicians and other stakeholders.

First Project Status Meeting

Monday May 1, 2017

3:00 p.m. – 4:00 p.m.

Penn 44 (Oklahoma City)

Project management team

Project’s management team, and technicians

First site Visit

Monday,

May 15, 2017

10:00 a.m. – 12:30 p.m.

Penn 44

2241 SW 44th St. (Oklahoma City)

Project owners

Chief technician, project manager, assistant manager and project owners

Supplier Meeting

As needed

Penn 44 (Oklahoma City)

Project management team

Suppliers, project’s management team and chief technician  

Team meetings

Every Tuesday

9:00 a.m. – 10:00 a.m.

Penn 44 (Oklahoma City)

Project management team

All stakeholders

Second Project Status Meeting

Friday

June 30, 2017

3:00 p.m. – 4:00 p.m.

Penn 44 (Oklahoma City)

Project management team

Project’s management team, and technicians

Second site visit

Friday

July 14, 2017

10:00 a.m. – 12:30 p.m.

Penn 44

2241 SW 44th St. (Oklahoma City)

Project owners

Chief technician, project manager, assistant manager and project owners

Third Project Status Meeting

Friday

September 1, 2017

3:00 p.m. – 4:00 p.m.

Penn 44

2241 SW 44th St. (Oklahoma City)

Project management team

Project’s management team, and technicians

Third and final site visit

Friday September 15, 2017

10:00 a.m. – 12:30 p.m.

Penn 44

2241 SW 44th St. (Oklahoma City)

Project owners

Chief technician, project manager, assistant manager and project owners

 

 

WRITTEN COMMUNICATION

WHAT

WHEN

METHOD OF DELIVERY

SENDER

RECEIVER

E-mail  

Two days before the meeting day

Electronic

Assistant project manager

Technicians and project management team

E-mail

Friday

February 24, 2017

Electronic

Assistant project manager

All stakeholders

E-mail

Every Monday

Electronic

Team leaders

Team members

Short notes

One day after project status meetings

Paper

Chief technician

Project manager

 

The introductory meeting will be held on March 1, 2017. The meeting will be attended by all stakeholders of the project who will be notified about the meeting via the e-mail five days before the meeting takes place. The e-mails will be sent by the project’s assistant manager who will be the project’s secretary. 

Project status meetings will be held at the end of every two months. Attendance to the meeting will be limited to technicians and project management team. E-mails will be utilized to communicate to the relevant people and they will be sent by the assistant project manager two days before the day of the meeting.

Site visit meetings will be held two weeks after project status meetings. Attendance to the meeting will be limited to the chief technician, project manager, assistant manager and project owners. E-mails will be utilized to communicate to the relevant people and they will be sent by the assistant project manager two days before the day of the meeting.  

Team meetings will be held on Tuesdays and they will be organized and conducted by team leaders who will send e-mails on Mondays to remind team members of the meeting. The meetings will start at 9:00 a.m. and end at 10:00 a.m.

            Suppliers meetings will be held whenever necessary and they will be attended by chief technicians, suppliers and project management team. The meetings will be organized by project’s assistant manager and headed by project manager.

    

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